Fleet managers count today with a huge amount of fleet information so they can carry out their activity. But sometimes it gets overwhelming and fleet managers can feel like they are drowning in a sea of numbers.
How to avoid data drowning and use fleet information wisely?
1. Focus your time and resources
To properly handle the large amount of fleet information that a fleet manager receives, it is important to know which areas or issues require our attention first or more. Some urgent or important issues may be fuel consumption and price or drivers' behaviour. We must know that we cannot deal with everything at a time. This is why prioritizing and focusing on single areas is crucial in order to avoid data drowning.
2. Know that "interesting" is not always "useful"
No doubt, much of the fleet information you get as fleet manager will be very interesting. But not all the interesting facts really have a practical application. The "useful" data are those that help us to perform our activity in the best way. That is, useful data helps us to save money, to be more efficient and to reduce costs.
3. Automate all possible behaviours
Take full advantage of the potential of your fleet tracking system and begin to automate as many behaviours as possible. One of the great advantages of the technology that we have today is that it can do things for us. Reduce the time spent diving into numbers and spreadsheets. You can have the system itself filter the data and offer you only the most relevant at any time.
4. Be aware of data trends
Another way to avoid data drowning and manage fleet information properly is to watch data trends. Be aware of sudden changes or increasing or decreasing trends. Compare trends with your goals to get a bigger picture. Do not waste time measuring individual data. Trends and changes in your system can give you more focused and relevant information.
5. Use benchmarks
Having a benchmark with which to compare the data we get will help us a lot to save time in our task. First, we must compare our fleet information with the performance of our own fleet over time. We can locate periods of good performance and low costs and compare that with the current results. In the same way, we must compare ourselves with the competition. If we can get information about other fleets of similar size and activity, we will know what we can improve in ours or in what aspects we lead the sector.
Having all the fleet information we can on hand can help us greatly to improve the productivity of our drivers or the safety of our fleet. We can even increase profits by creating better routes. It is now the responsibility of each fleet manager to determine which data are relevant and which are not. Each one will take as reference the useful information for your fleet and thus improve your results. Do not think about it anymore and start taking advantage of all the possibilities of a fleet tracking system.